Directive 22 of 2015; Directive 25 of 2015;
(1) A public body shall
engage in procurement planning in order to ensure that procurement is carried
out within financial estimates allocated to it.
(2) A public body shall, in respect of every investment project,
prepare a master procurement plan to cover the entire life of the project.
(3) A public body shall, at the beginning of every financial year,
prepare an annual procurement plan which shall include –
(a) the type and
quantity of the goods, works or services to be procured;
(b) the
timing and implementation of the procurement;
(c) an
indication of possible packages of procurement, and their value;
(d) an
indication of possible pre-qualification proceedings and procurement methods to
be used;
(e) such
other information as may be required in accordance with instructions issued by
the Policy Office.
(4) A public body shall
publish on its website an annual procurement plan and periodically update and
revise it.
(5) In planning procurement for
a major contract, a public body shall take into account the following –
(a) identification
and assessment of the need for the procurement;
(b) designation of procurement planning team;
(c) conducting
market research in order to identify various technical solutions, in particular
in the commercial market, to identify the range of available suppliers, and to
determine the most favourable contractual and guarantee terms available in the
commercial market that would be suitable for procurement;
(d) identification
of the amount and sources of financing;
(e) studying
acquisition history for similar goods, works or services;
(f) defining
and describing the procurement requirements;
(g) estimate
of the cost of a proposed procurement;
(h) possible aggregation of
procurement requirements, taking into account factors such as achieving
economies of scale in purchasing, optimising use of procurement and contract
administration resources;
(i) possible
slicing of the procurement into lots, provided that such slicing is not done to
avoid thresholds beyond which more competitive procurement methods may be used,
and where such slicing is indicated by factors such as whether an approach
would provide the best overall value for the public body, possibility of
technical compatibility regarding items purchased in separate lots, the
possibility of allowing bidders to bid for individual lots or for the entire
package, and measures to promote participation by small enterprises;
(j) the
availability of any procedures for procurement of common-use items;
(k) selection
of contracting approach and structure, including verification of possible
availability of framework or indefinite quantity contract arrangements for the
item in question;
(l) selection of appropriate
procurement method in accordance with sections 15 to 25
of the Act, and the reasons for use of a procurement method other than open
bidding, and any possible combination and package of task or contract; and
(m) determination and identification of required contract administration resources and
responsibility.
(6) A public body may establish a Committee
of Needs in accordance with instructions issued by the Policy Office, to plan
any individual procurement identified in its annual procurement plan.