(1)
(a) For
the purposes of examination and evaluation of bids, the Board shall constitute
a bid evaluation committee within 15 days after the opening of bids.
(b) A bid evaluation committee set up
under paragraph (a) shall be composed of at least 3 members who are
knowledgeable about the goods or services under procurement and the public
procurement procedures.
(2)
Subject to paragraph (3), the Board
shall select from a list of qualified evaluators maintained by it to act as
members of the bid evaluation committee.
(3)
No person shall act as a member of
the bid evaluation committee where his participation would constitute a
conflict of interest.
(4) Where necessary, the Board may,
following a request from a bid evaluation committee, appoint an adviser or a
technical sub -committee to assist it.
(5) The
functions of the bid evaluation committee shall include the examination,
evaluation and comparison of bids and determination of the lowest evaluated
substantially responsive bid for the award.
(6) The Chief Executive Officer of the
public body concerned with the procurement shall designate a member of his
staff to act as Secretary of the bid evaluation committee.
(7) The members of a bid evaluation
committee may be paid such fees as may be determined by the Board.
(8) The Secretary of the bid evaluation
committee shall take minutes of meetings of the committee and keep record of
all matters considered by the committee.
(9) The minutes and other records of the bid
evaluation committee shall be open for inspection by the Policy Office.