(1) The
following shall apply for the maintenance and use of registration and classification
systems in restricted bidding procedures, and to any databases and lists of
interested or approved parties
(a)
the
database or list shall only be maintained for the information of various public
bodies and any non-inclusion in the database or list shall not preclude
consideration of a firm if it meets the eligibility and qualifications
specified in the invitation documents;
(b)
requests
to be classified, or to be entered in the database or list, shall be receivable
at any time from any interested party and shall be acted upon within a
reasonably short period of time;
(c)
the existence of the classification
system, database or list, the conditions to be satisfied by parties to be
entered in the classification system, database or list, the methods according
to which satisfaction of each of those conditions is to be verified, the period
of validity of an entry in the classification system, database or list and the
procedures for entry and for renewal of the entry shall be generally and
regularly publicised in such manner so as to bring
them to the attention of interested parties; and
(d)
listed
parties shall be given prompt notice of their inclusion or removal from the
classification system, database or list.
(2) Any
classification system, or other database or list shall be designed to be easily
retrievable, including, where feasible, in electronic form, by the widest
possible audience, and shall be regularly reviewed and updated.